Calibration Management
Manage all measuring devices used within your organization using our simple, effective, and efficient solution.
Our solution includes a flexible and scalable approach to identifying and establishing calibration requirements and communicating the status of all measuring devices/equipment/tools within the Calibration system.
A quick and easy method for recording the successful calibration of each tool and the extension of the next due date.
Scheduling of calibration is made easy using a calendar view of measuring devices’ calibration due dates.
Our solution provides automated emails to identify and communicate measuring devices whose calibration is past due or due within the next 30 or 60 days, which has proven to increase the effectiveness of calibration programs.
When used with ISO 9001-based compliant calibration programs, this Calibration Management Software provides all required information, documentation, and records.
Measuring Device / Equipment / Tool Types
The KEY FEATURES of the Measuring Device / Equipment / Tool Types section provide for:
The ability to create and manage a list of measuring device types. Grouping measuring devices by device types is beneficial when establishing calibration defaults and scheduling and performing calibrations.
When the calibration process is performed internally, adding the default calibration strategy and linking the calibration procedural documents to the measuring device type creates a consistent approach to calibration.
Measuring Device / Equipment / Tool Definition
The KEY FEATURES of the Measuring Device / Equipment / Tool Definition / Information section provide for:
All standard fields used to define a particular measuring device are included, such as – Detailed Description, Model Number, Serial Number, Manufacturer, and Device Specification.
A calibration control category such as Regularly Calibrated, Calibrate Before Use, and Reference Only.
The ability to add a picture of the measuring device/equipment/tool, where it will be calibrated – such as In-House, 3rd Party Calibration Company, or Other.
Identification of the default Calibration Frequency of the device.
For internally calibrated measuring equipment, this vital part of the process establishes the Calibration Strategy, Methods and Requirements, Standards to be used, and Acceptable Tolerances for the specific tool if the Default Tool Type Calibration Strategy is not Appropriate.
Calibration Records / History
The KEY FEATURES of the Calibration Records and History section provide for:
A simple and quick way to record each calibration event, the necessary details of the calibration process, and the calibration result.
Automatically set the Next Calibration Due Date per the default calibration frequency (which can be manually tightened or loosened as appropriate), and the Calibration Status is automatically updated to PASSED.
Recording of calibration results of externally calibrated devices with minimal field entries. Fields such as Date of Calibration, Within Tolerance, Adjusted, and Result must reset the Device’s calibration expired date to the next interval, assuming the device passed the external calibration process.
Linking each calibration record to associated documentation such as drawings, Calibration Certificates, Purchase Orders, and any other pertinent records.
During the calibration process, if a measuring device’s “Condition As Found” is out-of-tolerance, an incident report is automatically created, which documents the issue, evaluates any impact on products or services, and records the actions taken, approvals, and Closure of the OOT incident. The tool’s Calibration Status is not changed until the incident report is completed.
Tool Check Out / Check In
One of the KEY FEATURES of the Calibration Management module is Tool Check Out / Check-In.
This feature provides a quick process for checking measuring devices out and back into a centralized inventory location or tool crib.
During Check Out and Check In, the measuring device’s calibration status is displayed, and when added to the measuring device definition record, a picture of the device is displayed.
This capability is ideal for measuring devices/equipment/tools that are mobile, expensive, and need to be tracked. It is suitable for large organizations with numerous departments sharing a measuring device. Knowing the location saves search time!
Reports
One of the KEY FEATURES of our Calibration Management module is Reports.
Several reports are available, including:
Past Due Calibration
Calibration Needed within next 30 Days and 60 Days
Calibration History
Measuring Devices in the Calibration Process (3rd Party or Internal)
Measuring Device Listing
Measuring Device Check-Out / Check-In History
Each report can display only interested content using a flexible search and filter approach.
Automation
One of the KEY FEATURES of our Calibration Management module is automation.
The software provides Automated Emails for past due calibrations and upcoming calibrations in 30 and 60 days.
An organization defines the party to receive the email and the frequency of the automated email function.
The calibration calendar is automatically updated as calibration records are entered, calibration due dates are extended, and measuring devices are taken out of service or put back into service.
Simple Navigation
A KEY strategy for developing our Calibration Management module was to provide its users with simple navigation and minimal keystrokes throughout.
The Main Menu is designed for quick and easy navigation to all areas of the software.
A single-click navigation to view:
Measuring device types.
All measuring devices have a powerful and fast search method for any measuring device or devices of interest.
Calibration records and history for a measuring device of interest.
View the Calibration calendar.
A single-click operation to:
Send out an Email of all past-due calibrations that are due shortly.
Record a new calibration record to the device listed in the Main Menu dashboard.
Setup / Personalization
