Item / Part Management
The Item / Part Master Manages all items used throughout SimpleManufacturing™. Item / Part definition is critical to the ERP software, as it defines the item behavior across various modules.
Careful planning and expertise are required to define an item/part with the appropriate attributes. Common attributes like Part Number, Description, and Revision Level are critical to identifying the Item / Part, but other characteristics are available to define the item further:
– What are the physical dimensions of the item
– What is the Unit of Measure for this item
– Can this item be ordered by a customer
– Is the item serialized
– Can this item be purchased
– What accounts are affected when the item is purchased, Issued into WIP on a Work Order, and Invoiced
– Is this item stored in the inventory
– Is this item a Customer Part Number or an Internal Part Number
Item / Part attributes are controlled at the item master level and used throughout the different modules within SimpleManufacturing™. One example is that if the Item / Part is marked as a “buy” item, that part number is available in the Purchase Order module when purchasing raw material.
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Summary of Features
Fast and Easy Method of Searching Part Numbers
Numerous Fields for Item Definition / Attributes
Part Number Review and Approval Process and Flexibility to Use or Not Use
Quick View of Items:
– Approved Manufacturer / Vendor Part Numbers
– FIFO Inventory, Last Cost, Avg Cost
– Outstanding (Open) Purchase Orders
– Work Orders Item Has Been Issued To
– Customer Part Numbers Associated with Item
– Where-Used List
– MRP Demand
– Purchase Order History
Link Unlimited Files to Item
MRP Settings – Production, Purchase, and Kitting Lead Time
Default Account Definition – Expense, Inventory, WIP, Finished Goods
Inventory Classification – Inventory or Expense Item
Item Type – Raw Material, Sale Part
Item Classification – Make, Buy, Phantom
Link Unlimited Files to Item
Specialty Attributes
– Material Type
– Size
– Value
– Tolerance
– ROHS
– FCC, UL
Item / Part Selection
Quickly Search and Find Items of interest using this user-defined search function with an instant view of the Approved Manufacturers List and Inventory Levels—a click solution to create a new part through an item copy or manual process.
Several reports are available, including Inventory Levels, Purchase History, and ‘Where Used.’
Item / Part Definition and Attributes
This highlighted image shows the various attribute fields available to define an Item. Common Field Types include Part Number, Description, Revisions, Unit of Measure, Part Type, Classification, Size, Material, Specification, Configuration (Make / Buy, Phantom), Commodity Codes, Reorder Levels, and more.
A Built-In feature provides the ability for a Review and Approval Process for New Items and an automated Track-Change Process for Item Record Changes – Who, When, What, and the From and To Values.
Item / Part – Approved Manufacturers List Tab
Highlighted tab shows that each Approved Manufacturers List (AML) / Approved Vendor List (AVL) can be defined by Customer, Customer Part Number, Manufacturer, Manufacturer Part Number, Supplier / Vendor, Supplier / Vendor Part Number.
Each AML/AVL item includes the Receipt Qty, UOM, and Weight for Buy Parts.
In addition, a File or Website page can be linked to each AML/AVL item.
Item / Part – Purchase History Tab
The highlighted tab shows the Purchase Order History and PO Receipt Transaction History.
Standard Cost is available, but this software utilizes an actual cost method for all its costing processes. Last and Average costs are all real-time, updated during Item-related transactions.
Double-click on Purchase Order to View Purchase Order and the current Standard, Last, and Average Cost.
Item / Part – Outstanding Purchase Orders Tab
The highlighted tab displays all Outstanding (Open) Purchase Orders.
A Double-click operation on any Purchase Order will open the actual Purchase order to View or Edit.
Item / Part – Inventory Tab
The highlighted tab displays Inventory Summaries, Costs and Inventory, FIFO Details of Raw Materials, WIP and Finished Goods, Inventory FIFO Last, and Average Cost by Location.
Item / Part – Comments Tab
The highlighted tab displays the unlimited character field for adding Item Comments.
Item / Part – Work Order Info Tab
The highlighted tab displays a list of Work Orders for this Item that Has Been Issued.
Item / Part – MRP Info Tab
The highlighted tab establishes the Item’s Material Requirements Planning (MRP) parameters.
Identifies Item’s MRP Settings for
– ‘MAKE’ item – Production (Manufacturing) Lead Times, Kitting Lead Times
– ‘BUY’ item – Purchasing Lead Times, Reorder Level, Ordering Lot Size.
Item / Part – Account Tab
The highlighted tab defines the Items Default Chart of Accounts for System Transactions of Expense, Inventory, and Sale Items. The highlighted tab defines the Items Default Chart of Accounts for System Transactions of Expense, Inventory, and Accounts, including:
Expense Part – Chart of Account for Purchase Order Receipt Transaction.
Inventory Part – Chart of Account for Purchase Order Receipt Transaction, Chart of Account for WIP Inventory for Work Order Material Issue and Work Order Complete.
Sale Part – Income and Cost of Goods Sold (COGS) Chart of Account for Invoice / Shipment Transactions.
Item / Part – FIFO Tab
The highlighted tab displays the FIFO details of this Item. Separated by the Chart of Accounts identifies the Quantity, Unit Cost, Purchase Order, Work Order, and other various information.
Item / Part – Customer Part Number Tab
The highlighted tab displays all the Customer Part Numbers associated with this Item Number. The Customer Part Number association comes from Orders and is an automated process when Orders are entered when a Customer Part Number is present in Customers Purchase Orders.
Item / Part – Where-Used Tab
The highlighted tab displays the Item’s Where-Used List.
The “Where-Used” is a list of the Bill of Materials that contain the Item.
Item / Part – MRP Demand Tab
The highlighted tab shows the item’s MRP Demand from the last run of MRP.
Displays where the demand is coming from, the Dock Date of when the Item is needed, and the necessary quantity to purchase.
Single-click to automatically create Purchase Orders of the demand shown.
Item / Part – Documents Tab
This tab allows for Linking Unlimited Files or URL Locations to an Item.
Linking Options consist of files from Document Control, a Network Folder location, or a specific Website URL.
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