Contract Reviews
Simplify the Review of New Contracts, Orders and Confirmation ProcessStreamline Your Organizations Process for Reviewing Orders using an Electronic review by Functional Groups using Automated Emails, Alerts and an Intuitive User Experience with our Contract Review module.
Summary of Features
General Features:
- Cross-Functional Business Group Review
- User Defined Functional Groups for Each Contract Review
- Electronic Review
- Attach Purchase Order
- Attach Quality Clauses, Terms and Condition files, etc.
General Features:
- To Do List Shows Contract Review Needing Review
- Identify Action Items Needed and Track Thru Completion
- Automatically identify who and when Functional Group approved
- Track Time of Review for Metrics Purposes
Quick Searching Ability
Easily Search Contract Reviews Using various Search fields.
Single-Click to Create New Contract Review.
The summary shows The Open Contract Review in Each Functional Group.
Intuitive Layout
Section A:
This section provides general information about the purchase order and purchases order line item. Each contract review is line item-specific.
Section B:
Critical information from the individual cross-functional area is displayed on the main header.
Section C:
The cross-functional areas are tabs. Each tab represents the information typical to that job function as it relates to;
Defining the requirements,
Ability to meet the requirements set forth on this specific purchase order and line item by the customer and,
Completing any tasks that are required of their functional groups’ job requirements.
Functional Group – Sales Review
Cross-Functional Group “Sales” Responsibilities
Defining all “Sales” related information about the specific purchase order line item.
Reviewing what the customer defined in the purchase order against quotes/contracts / letters of intent / forecast provided to or in relationship with the customer.
After the review, Sales either approves or rejects or can put the Contract Review on-Hold for further discussion.
System recording of who approved the Sales portion and when it was approved.
Functional Group – Order Entry
Cross-Functional Group “Order Entry”
Defining all “Order Entry” related information about the specific purchase order line item.
Recognizing that QA Suite is not the business system of your organization, this section is intended to ensure this line item is entered into the business system sales order module inclusive of all the requirements set forth with the Customers’ Purchase Order.
After Order Entry is completed, the process is either approved or rejected, or the Contract Review can be put on hold for further discussion.
System recording of who approved the Order Entry portion and when it was approved.
Functional Group – Engineering Review
Cross-Functional Group “Engineering”
Defining all “Engineering” related information about the specific purchase order line item.
Recognizing that QA Suite is not the business system of your organization, this section is intended to ensure all engineering-related information is already in the business system or is created in the business to support this line item’s requirements.
After the review, Engineering either approves, rejects, or can put the Contract Review on hold for further discussion.
System recording of who approved the Engineering portion and when it was approved.
Functional Group – Quality Review
Cross-Functional Group “Quality Planning”
Defining all “Quality” related information about the specific purchase order line item.
After the review, Quality either approves, rejects, or can put the Contract Review on hold for further discussion.
System recording of who approved the Quality portion and when it was approved.
Functional Group – Production / Planning Review
Cross-Functional Group “Production / Planning”
Defining all “Production / Planning ” related information about the specific purchase order line item.
After the review, Production / Planning either approves, rejects, or can put the Contract Review on hold for further discussion.
System recording of who approved the Production / Planning portion and when.
Log / Processing Times of Review
A view of the reviewers and completion dates is automatically system-recorded as the functional groups complete the review.
Easily Filter by Functional Group
A Quick Filter is provided to view all open Contract Reviews.
A Single-Click shows all open Contract Reviews for that Functional Group.
