Employee Training Management
The Employee Training Management module manages the training requirements, training schedules, and training records of the organization’s employees.
An employee training item or element can be anything from a procedure, policy, work instruction, specification, equipment, safety training, new hire process, fire extinguisher, or on-the-job training.
Training Items have a defined frequency – some may be one-time only; others have a regular frequency, such as every 12 months.
Employee Training requirements can be defined in various ways and methods. The options include defining the training required by Products an employee may work on, by Work Center, an employee may work within, by Processes an employee may perform, by Job Titles, and lastly, defining training requirements per Employee.
An automated Email system can be set up to run at regular intervals, sending out Emails containing information about expired training and training required within the next 30 and 60 days.
Training Item Definition Features
The FEATURES of the Training Item Administration section provide for:
Adding an unlimited number of training items.
Adding a link to a specific document and revision of the training item.
Defining the frequency of the training item, such as one-time only, and the number of months until re-training will be required.
Defining the facility that the training item is used in when the employee training software will be used across multiple facilities or locations.
Defining if a test is required and the passing grade of the test.
Defining the minimum number of trained personnel per competency level, per training item the organization wants to maintain.
Defining the standard/default number of hours to complete the training.
And adding a link to a video, audio, or document of the training item.
Training Record Features
The FEATURES of the Training Records section provide for:
Adding an unlimited number of training records.
Identify the trainer, the trainee(s), the date of training, and the competency level when required.
Automating the date of expiration of the training based on the frequency set of the training item.
Adding a training certificate to each trainee’s record.
Adding a test score into the record where a test was taken to complete the training.
Adding the completed test in the case, the test was an attachable file.
And adding a class roster or any other document to the training record.
Training Requirement Features
The FEATURES of the Training Requirements section provide for:
Establishing requirements based on;
Process an employee is associated with,
Products or services an employee is associated with,
Work Center or Department an Employee works in,
Job Title of an employee,
Individual employee basis.
Linking an employee or temporary worker to a process, product or service, work center department, and job title.
And automating the training requirements based on any combination of the above that the organization has implemented.
Training Item Revision Features
The FEATURES of the Training Item Revision section provide for:
Automating the obsoleting old version and creating new training items at new revision.
User-defined choice to expire existing training records, re-train to new revision, or copy training records to new revision retaining current expiration date.
And automating the update of all existing requirements to the new revision.
Automation Features
One of the KEY FEATURES of our Employee Training module is Automation, which includes:
The capability to send out automated emails for expired training and training due in 30 and 60 days, and the frequency at which the emails will be sent out.
The ability to update all training records, training requirements, and training calendars as new information is added.
And the ability to create and send an email identifying the expired training and training due in 30 and 60 days on a manual basis.
Report Features
One of the KEY FEATURES of our Employee Training module is Numerous User-filterable Reports, which include:
Training Requirements and Status by Employee.
Training Requirements and Status by Training Item.
Products or Service Training Requirements.
Process Training Requirements.
Work Center or Department Training Requirements.
Job Title Training Requirements.
Training Expired or Due, Due in the Next 30 days and the Next 60 Days.
Training Hours by Employee.
And a Training GAP Analysis.
Setup / Personalization Features
The FEATURES of the Setup and Personalization section provide for:
Adding your company’s information and logo so it is visible in all reports, menus, and views during its use.
Establishing and managing a list of facilities to identify default usage of training items.
Establishing and managing a list of employees or temporary workers participating in the training program.
Establishing and managing a list of internal and external trainers (3rd Party Training Organizations) that perform the training.
Establishing and managing the list of work centers, products, and processes that can be used to establish employee training requirements.
Easy Email Setup to an SMTP Email server or other Email application for use in the automated processes and all email features available within the employee training software.
Simple Navigation
